Small Business Administration
Administration within small businesses involves tackling a variety of tasks to ensure operations run smoothly on a day-to-day basis. Virtualize Services delivers all this and more, with a focus on strong communication, organisation, and the ability to manage many moving parts that is typical in small business.
Document Management
Drafting, editing, and proofreading reports, presentations, and other documents.
Ensuring all materials are clear, accurate, and ready for distribution.
Appointment Scheduling
Organising appointments, meetings and events.
Calendar Management
Maintaining and updating the calendar to ensure no scheduling conflicts.
Email Inbox Management and Support
Organising, prioritising and responding to emails efficiently to ensure that important communications are not overlooked and that the inbox remains organised.
Communication & Support
Building and sustaining strong relationships with clients, suppliers, vendors, and key stakeholders.
Invoicing and Paying Bills
Creating and sending invoices for products or services provided, and managing payments for bills and services received.
Data Entry and Record Keeping
Updating databases, entering data, and maintaining accurate records for various business functions.
Travel Arrangements
Planning and booking travel, including flights, accommodation, and transportation. Preparing itineraries and ensuring all necessary travel documents are in order.
Research Tasks
Gathering and analysing information to support decision-making.
Event Planning
Organising company events, meetings, or conferences, including managing logistics, booking venues, and coordinating guest lists.