Executive Assistant
If you are a busy small business entrepreneur or executive who needs support, Virtualize Services can assist. With a strong background in the provision of timely and experienced EA services, we deliver strong organisational, communication, and problem-solving skills to handle a variety of tasks and ensure smooth operations.
Email Inbox Management and Support
Organising, prioritising and responding to emails efficiently to ensure that important communications are not overlooked and that the inbox remains organised.
Composing and drafting responses to routine inquiries on behalf of the individual or executive, maintaining a professional tone.
Problem-Solving
Anticipating the needs of the executive, proactively addressing challenges, and providing solutions to issues that may arise.
Travel Arrangements
Planning and booking travel, including flights, hotels, and transportation. Preparing itineraries and ensuring all necessary travel documents are in order.
Scheduling and Calendar Management
Organising appointments, meetings, and events. Maintaining and updating the calendar to ensure no scheduling conflicts.
Document Preparation and Filing
Creating, typing, and formatting documents such as reports, presentations, and other documents. Organising and maintaining an effective filing system.
Customer Relations/Support
Managing interactions with customers, addressing their needs, and building lasting, positive relationships.
Record Keeping and Data Entry
Maintaining accurate records and performing data entry tasks. Keeping track of important documents and ensuring they are filed and accessible when needed.
Confidentiality Management
Handling sensitive information and maintaining confidentiality regarding business matters, personal information, and internal communications.
Transcription
Converting spoken language (audio or video recordings) into written text.
Project Management Support
Assisting project managers and teams to ensure the successful planning, execution, and completion of projects by helping manage various project tasks, timelines, resources, and documentation.
Event Planning
Organising internal and external events, including conferences, seminars, or company functions, handling logistics and coordination.
Administrative Support
Providing general administrative support to executives and/or teams.